What do you want to do?

• navigate TA records
• edit TA records
• changing the cross-listed course for a TA
• edit an entire column
• deny/allow TA access to a course
• change the status of a TA
• change a TA's password
• sort records by a particular column
• list a subset of TAs
• list all TAs
• download TA records
• search TA records
• delete TAs from a course
• show the update log

Navigating TA Records | Top

If you have limited the number of records per page, the entire class does not appear in the Teaching Assistant table. You can easily navigate through TA records by using the following techniques:

• To navigate between the Teaching Assistant table pages, click (previous page) or (next page) above the Teaching Assistant table.
• To go to a specific part of the record list, from the Page drop-down list above the Teaching Assistant table, select the range of records you want to view.
• To view all the records on one screen without resetting Records Per Page, from the Page drop-down list, select All.

Editing TA Records | Top

1. From the Control Panel, click Manage Course, and then click Manage Teaching Assistants. The Manage Teaching Assistants screen appears.
2. From the Teaching Assistant table, in the leftmost column, click the TA record that you want to edit. The Edit Record screen appears.
3. Different column types call for different editing methods, as outlined below:
   • To change Alphanumeric columns, enter changes in the text box.
   • To change Selection Box columns, select items from the drop-down list.
   • To edit Text columns:
   1. Click Create (if no information has been added) or View (if text information already exists). A new browser window opens.
   2. Click Edit. Edit the information in the text box.

   Note: The User ID field cannot be edited.

4. To deny (or allow) the TA access to a course, see TA Access.
5. Click Update. The Manage Teaching Assistants screen appears and the record is edited.

Changing the Cross-Listed Course for a TA | Top

Note: Depending on administrator settings, this feature may not be available.

You can change the cross-listed course in which a TA is originally enrolled. For more information, see Cross-listed courses. Important: The TA must be a member of at least one course. If you want to delete the TA from the course, see Delete TAs from a Course.

1. From the Control Panel, click Manage Course, and then click Manage Teaching Assistants. The Manage Teaching Assistants screen appears.
2. From the Teaching Assistant table, click the TA record. The Edit Record screen appears.
3. From the Enrolled Courses column, select the course(s) to which you want to add the TA. Note: You can also keep the TA in the course in which they were originally enrolled.
4. Click Update. The Manage Teaching Assistants screen appears.

Editing an Entire Column | Top

You can enter new column information for all of the TAs in your course by editing the column. Note: This option is not available for Text columns. For more information, see Text columns.

1. From the Control Panel, click Manage Course, and then click Manage Teaching Assistants. The Manage Teaching Assistants screen appears.
2. From the Teaching Assistant table, under the column label, click Edit.
3. Enter new information for each TA.
4. Click Update. The Manage Teaching Assistants screen appears and the column is edited.

TA Access | Top

You can deny and allow access to your course at any time. This feature is particularly useful when you are making changes to your course and want to restrict TA access temporarily.

Denying Access

The following procedure denies access to all TAs in your course. If you want to deny access to a group of TAs, list a subset of TAs first. You can also deny access to one TA at a time by editing the TA's record. Note: Denying access to TAs does not delete any TA information. To permanently remove TAs from your course, delete their records.

1. From the Control Panel, click Manage Course, and then click Manage Teaching Assistants. The Manage Teaching Assistants screen appears.
2. Under Actions, from the Options: Advanced drop-down list, select Deny teaching assistant access, and click Go. The Confirm Deny Access screen appears.
3. Click Deny Access. The Manage Teaching Assistants screen appears and the TA UserIDs are now followed by an asterisk indicating that they have been denied access to the course.

You may want to remove TAs with denied access from the Teaching Assistant table. Note: Depending on administrator settings, TAs with denied access may be hidden automatically.

To hide access denied users:

1. Under Actions, from the Organize drop-down list, select Change settings, and click Go. The Settings screen appears.
2. Under Access denied users, select Hide access denied users and click Update. The Manage Teaching Assistants screen appears.

Allowing Access

The following procedure allows access for all TAs in your course. If you want to allow access for a group of TAs, list a subset of TAs first. You can also allow access for one TA at a time by editing the TA's record. If access denied users are hidden from the Teaching Assistant table, you need to replace them before you can allow them access to the course.

To show access denied users:

1. Under Actions, from the Organize drop-down list, select Change settings, and click Go. The Settings screen appears.
2. Under Access denied users, select Show access denied users and click Update. The Manage Teaching Assistants screen appears and the TAs are displayed in the table.

To allow access:

1. Under Actions, from the Options: Advanced drop-down list, select Allow teaching assistant access, and click Go. The Confirm Allow Access screen appears.
2. Click Allow Access. The Manage Teaching Assistants screen appears.

Changing the status of a TA | Top

The following procedure changes the status of all TAs in your course. If you want to change the status of a group of TAs, list a subset of TAs first. You can also change the status of one TA at a time by editing the TA's record. Note: Depending on administrator settings, this option may not be available.

Changing the status to inactive | Top

1. From the Control Panel, click Manage Course, and then click Manage Teaching Assistants. The Manage Teaching Assistants screen appears.
2. Under Actions, from the Options: Advanced drop-down list, select Make teaching assistant inactive and click Go. The Manage Teaching Assistants screen appears. Note: Inactive TAs are indicated in the Teaching Assistant table by a tilde(˜) immediately following their UserID.

You may want to remove inactive TAs from the Teaching Assistant table. Note: Depending on administrator settings, inactive TAs may be hidden automatically.

To hide inactive users:

1. Under Actions, from the Organize drop-down list, select Change settings, and click Go. The Settings screen appears.
2. Under Inactive users, select Hide inactive users and click Update. The Manage Teaching Assistants screen appears and the inactive TAs are removed from the table.

Changing the status to active | Top

If inactive TAs are hidden from the Teaching Assistant table, you need to replace them before you can change their status.

To show inactive users:

1. Under Actions, from the Organize drop-down list, select Change settings, and click Go. The Settings screen appears.
2. Under Inactive users, select Show inactive users and click Update. The Manage Teaching Assistants screen appears.

To change the status:

1. From the Control Panel, click Manage Course, and then click Manage Teaching Assistants. The Manage Teaching Assistants screen appears.
2. Under Actions, from the Options: Advanced drop-down list, select Make teaching assistant active and click Go. The Manage Teaching Assistants screen appears.

Changing a TA's Password | Top

Warning: Changing a TA's password for your course also changes the TA's my WebCT password. This password provides access to the TA's other WebCT courses. Inform the TA that their password for all WebCT courses has changed.

By default, a course designer cannot change TA passwords. However, depending on administrator settings, there may be an additional button labeled Change Password under the TA's record in the Edit Record screen. This function is useful if TAs forget their passwords.

1. From the Control Panel, click Manage Course, and then click Manage Teaching Assistants. The Manage Teaching Assistants screen appears.
2. From the Teaching Assistant table, click the TA record that requires a password change. The Edit Record screen appears.
3. Click Change Password. The Change Password screen appears.
4. Enter the new password in the text boxes. Click Update. The Edit Record screen appears and the password is updated.

If your TAs forget their passwords and you do not have the ability to change passwords, tell your TAs to contact the WebCT administrator. The administrator can provide them with new passwords. Note: You cannot change TA passwords by deleting and then recreating TA records.

Sorting TA Records | Top

The Teaching Assistant table may be sorted by a column or a combination of columns. For example, you can sort TA records so they appear in alphabetical order according to surname. You can then sort the alphabetical surname list alphabetically by first name. This would be sorting by two columns.

Sorting by a single column

• From the Teaching Assistant table, click the column heading at the top of the column you want to use to sort the records. The screen refreshes and the column that you sorted now displays a sort icon next to the column heading.

Sorting by two or more columns

When sorting by multiple columns, sort the least important columns first.

1. From the Teaching Assistant table, click the least important column heading at the top of the column you want to use to sort the records. The screen refreshes and the column that you selected now displays the sort icon next to the column heading.
2. From the Teaching Assistant table, click each of the next most important column headings in sequence.
3. From the Teaching Assistant table, click the most important column heading. The screen refreshes and the last column that you selected now displays the sort icon next to the column heading.

Listing a Subset of TAs | Top

Use the View some TAs tool to select individual records from the Teaching Assistant table. This tool is useful when the set of TAs to be selected cannot be easily extracted with a search, or if you want to omit a portion of the records returned by a search.

1. From the Control Panel, click Manage Course, and then click Manage Teaching Assistants. The Manage Teaching Assistants screen appears.
2. Under Options: Records, select View some teaching assistants, and click Go. The Select Teaching Assistants screen appears.
3. Select the TAs that you want to list, and click View. The Manage Teaching Assistants screen appears listing only the selected TAs.

Listing all teaching assistants | Top

If you have previously listed a subset of TAs, use the View all teaching assistants option to return to the list of all TAs in the course.

1. From the Control Panel, click Manage Course, and then click Manage Teaching Assistants. The Manage Teaching Assistants screen appears.
2. Under Options: Records, select View all teaching assistants, and click Go. The Manage Teaching Assistants screen refreshes and all TAs are listed in the table.

Downloading the Teaching Assistant table | Top

1. From the Control Panel, click Manage Course, and then click Manage Teaching Assistants. The Manage Teaching Assistants screen appears.
2. Under Actions, from the Options: Records drop-down list, select Download and click Go. The Download Teaching Assistant Records screen appears.
3. Select a Record separator from the drop-down list and click Download. Your computer's file download screen appears, prompting you to save the file on your computer. Note: You will not be prompted for a record separator in this step if you selected a default separator.

Searching TA Records  | Top

You can search TA records to view the records of a particular set of TAs, based on information contained in the TAs' records. If you want to manually select TA records, see Listing a Subset of TAs.

1. From the Control Panel, click Manage Course, and then click Manage Teaching Assistants. The Manage Teaching Assistants screen appears.
2. Under Actions, from the Options: Records drop-down list, select Search records, and click Go. The Search Teaching Assistants Records screen appears.
3. Choose your search parameters:
   1. From the Search drop-down list, select the group of teaching assistants to be searched.
   2. From the Criteria drop-down list, select the column to be searched.
   3. From the Comparison drop-down list, select from the following:

4. In the Value text box, enter the words or numbers to be searched.
4. Click Search. The Manage Teaching Assistants screen appears, listing only the retrieved TAs.

Deleting TAs from a Course | Top

Warning: Deleting a TA removes their access privileges to the course. For cross-listed courses, deleting a TA removes their access privileges to all courses in the cross-listed set.

Note: Depending on administrator settings, this option may not be available.

Deleting one TA at a time | Top

1. From the Control Panel, click Manage Course, and then click Manage Teaching Assistants. The Manage Teaching Assistants screen appears.
2. In the Teaching Assistant table, click the TA record that you want to delete. The Edit Record screen appears.
3. Click Delete. A warning message appears.
4. Click OK. A final warning message appears.
5. Click OK. The Manage Teaching Assistants screen appears and the record is deleted.

Deleting more than one TA at a time | Top

1. From the Manage Teaching Assistants screen, from the Options: Records drop-down list, select View some teaching assistants, and click Go. The Select Teaching Assistants screen appears.
2. Select the check boxes beside the TAs that you want to delete, and click View. The Manage Teaching Assistants screen appears listing only the selected TAs.
3. From the Options: Advanced drop-down list, select Delete shown records, and click Go. The Confirm Deletion screen appears.
4. Click Delete. The Manage Teaching Assistants screen appears and the records are deleted.

Deleting all teaching assistants

1. From the Manage Teaching Assistants screen, from the Options: Advanced drop-down list, select Delete all records, and click Go. A warning message appears.
2. Click OK. A final warning message appears.
3. Click OK. The Manage Teaching Assistants screen appears and all TAs are deleted from your course.

Showing the Update Log | Top

If the records of teaching assistants or students in your course have been modified due to updates to the global database, the Show Update Log screen appears when you access Manage Teaching Assistants.

The Show Update Log screen contains two tables, one for updates to teaching assistants and one for updates to students. Updates are listed in chronological order.

You can also access the Show Update Log screen from the Manage Teaching Assistants screen:

1. Under Actions, from the Organize drop-down list, select Show update log.
2. Click Go. The Show Update Log screen appears.

To clear the log:

1. From the Show Update Log screen, click Clear Log. A warning message appears.
2. Click OK. The Show Update Log refreshes and the log is cleared.

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