Manage Course - Track Students

What do you want to do?

• use Track Students
• view activity information for an individual student
• set the number of records to display per page
• list a subset of students
• list all students
• search for students
• sort the Track Students table by column
• copying and pasting student records

Using Track Students  | Top

Track Students allows you to monitor which areas of the course students are accessing and how they are progressing through the course material. Specifically, Track Students maintains a record of the number of times a student accesses these course areas:

You can view tracking information on individual students or the entire class.

The Student Records table lists activity information for each student. The table divides personal information, access information, and articles into the following columns:

You can send a mail message to a student directly from Track Students. From the Student Records table, under Full Name, click the Mail icon for the student you want to contact. The Compose Mail Message screen appears. For more information on sending mail messages, see Mail.

Viewing activity information for an individual student | Top

1. From the Control Panel, click Manage Course. The Manage Course screen appears.
2. Click Track Students. The Track Students screen appears.
3. From the Student Records table, click the student's name. The Show Distributions screen appears.
   • The Distribution of Visits area shows a histogram for the parts of the course that the student has accessed.
   • The Number of Content Pages Visited area shows the number of content module pages visited.
4. To view the history of the content pages visited, click Show history of content pages visited. The Show History screen appears. You can see the pages the student has visited, starting with the page most recently accessed.
5. To return to the previous screen, click Show distribution of visits.

Setting the number of records to display per page | Top

1. From the Control Panel, click Manage Course. The Manage Course screen appears.
2. Click Track Students. The Track Students screen appears.
3. Under Organize, click Set paging size. The Set Paging Size screen appears.
4. In the Number of records per page text box, enter the number of records you want to view per page.
5. Click Set. The Student Records table displays the new number of records.

You can easily navigate through student records by using the following techniques:

• To navigate between the student record pages, click (previous page) or (next page) above the table.
• To go to a specific part of the list, from the Page drop-down list, select the range of records you want to view.
• To view all pages at once, from the Page drop-down list, select All.

Listing a subset of students | Top

You can list a subset of students and see the number of times they have accessed course material.

1. From the Control Panel, click Manage Course. The Manage Course screen appears.
2. Click Track Students. The Track Students screen appears.
3. Under Options, click View some students. The Select Students screen appears.
4. Select each student that you want to view.
5. Click View. The selected student(s) appear in the Student Records table.

Listing all students | Top

If you have previously listed a subset of students, use the View all students option to return to the list of all students in the course.

• In Track Students, under Options, click View all students. The Student Records table refreshes and shows activity information for all students.

Searching for students | Top

1. From the Control Panel, click Manage Course. The Manage Course screen appears.
2. Click Track Students. The Track Students screen appears.
3. Under Options, click Search records. The Search Student Records screen appears.
4. Choose your search parameters:
   • From the Search drop-down list, select the group of students that you want to search.
   • From the Criteria drop-down list, select the column to be searched.
   • From the Comparison drop-down list, select from the following:

Comparison Term	Description
Not blank	The specified column has information in it.
Greater than	Searches columns with numerical information. Numbers in the specified column are greater than the number entered in the text box.
Contains	Text or numbers in the specified column must match any part of the text or numbers entered in the text box.
Blank	The specified column is empty.
After	Searches columns with alphabetical information. Text in the specified column must start with words/letters that occur alphabetically after the words/letters entered in the text box.
Before	Searches columns containing alphabetical information. Words in the specified column must start with words/letters that occur alphabetically before the word/letter entered in the text box.
Equals	Content of the specified column must match exactly with the text or numbers entered in the text box.
Starts with	Text in the specified column must start with the letter entered in the text box.
Ends with	Text in the specified column must end with the letter entered in the text box.
Less than	Searches columns with numerical information. Numbers in the specified column must be smaller than the number entered in the text box.



5. In the Value text box, enter the words or numbers to be searched.
6. Click Search. The results display in the Student Records table.

Sorting the Student Records table by column | Top

1. From the Control Panel, click Manage Course. The Manage Course screen appears.
2. Click Track Students. The Track Students screen appears.
3. In the Student Records table, click the column heading of the column you want to use to sort the records. The screen refreshes, the sort icon appears next to the column heading you selected, and the column entries are bolded.

Copying and pasting student records | Top

You can copy a list of student records and paste them into other tools in your WebCT course.

1. From the Control Panel, click Manage Course. The Manage Course screen appears.
2. Click Track Students. The Track Students screen appears.
3. List a subset of students or search student records.
4. Under Options, click Copy records. A confirmation message appears.
5. Click OK. These student records can now be retrieved by clicking Paste records in either Discussions, Mail or Manage Students.